3 Legal Things to Keep In Mind When Designing A Medical Office

Medical offices are subject to strict zoning and design guidelines. These rules can be challenging to keep up with, but ignoring them could lead to severe consequences. Therefore, before starting any design work for a medical office, it’s essential to familiarize yourself with the relevant regulations. These will help you avoid costly and time-consuming mistakes. You could also get a lawyer to help you with this process.

  1. Building Codes

In every construction, there are standards for the size of doors, windows, and halls. Any deviation from these standards will require you to get a variance permit before continuing construction. Make sure your new building is designed and constructed according to applicable building codes. There should also be signage to show where the office is located. Signs must be visible both inside and outside of your building so patients can find their way around easily. Make sure all signage meets ADA requirements and city guidelines regarding signage. Your medical office also needs to be well equipped to handle people with disabilities. All entrances and exits should be wheelchair accessible, and there should be ramps or elevators available if required. There should also be designated parking spots for people with disabilities.

  1. Americans with Disabilities Act Requirements

The office must comply with the Americans with Disabilities Act. It means that there must be accessible parking, entrances, and exits. The office must also have signage in Braille and audible formats, and all public telephones must also provide volume-adjustable controls. The public restrooms on the property should comply with ADA regulations. Be sure to offer handrails to both sides of the toilet and a waist-high grab bar next to the commode. All sinks should be within reach for people in wheelchairs. There should also be a designated space for wheelchair users to wait until their appointment. You could contact eyedesigns.com to help you design the best medical office that meets all the legal requirements.

The ADA also mandates that all office staff members are trained to work with people with disabilities and communicate with them effectively. It will make the entire experience more comfortable for both your patients and their companions or caretakers if necessary. Not only is this good for business, but it is the law.

  1. Health Insurance Portability and Accountability Act (HIPAA) Compliance

Medical records are vital and must be protected. It would help if you had an office policy that dictates how patient records are handled, stored, and disposed of. It is also wise to keep all electronic data on a secure server with regular backups if there is a breach or natural disaster. HIPAA ensures security by mandating encryption for any electronic device holding patient data. When designing a medical office, be sure to have very secure storage and disposal plan. The store should be hidden and away from public view. The dumpster for medical waste should also be out of sight and inaccessible to the public.

Designing a medical office can be difficult, but following these three guidelines will help keep you on the right track. By ensuring your office is compliant with all applicable laws, you can avoid legal issues and provide your patients with a safe and comfortable environment. Contact your local zoning board or city hall for more information on specific requirements. Ignorance of the law can be costly, so it’s best to play it safe.